Dear colleagues,
I am writing to inform you about an important upcoming event, the annual company holiday party. Please find below the details of the event:
Introduction:
Our company hosts a holiday party every year to celebrate the festive season and to express our gratitude for your hard work and dedication throughout the year.
I. Date and Time:
The holiday party will be held on December 20th, 2022, from 7:00 PM to 11:00 PM.
II. Venue:
The party will take place at the Grand Hotel Ballroom, located at 123 Main Street. It is a beautiful venue with ample space to accommodate all employees.
III. Theme and Dress Code:
This year's theme is "Winter Wonderland." We encourage everyone to dress in formal attire, with a touch of white or silver to match the theme.
IV. Dinner and Entertainment:
A delicious three-course dinner will be provided, with vegetarian options available. We have also arranged for live music and a DJ to ensure a fun-filled evening for all attendees.
V. RSVP:
Kindly confirm your attendance by December 5th, 2022, by replying to this email or by contacting the HR department. We need accurate numbers to make suitable arrangements for the event.
VI. Guest Policy:
You are welcome to bring one guest to the party. However, please inform the HR department in advance, as we need to make arrangements accordingly.
VII. Transportation and Parking:
We have arranged for shuttle buses to transport employees to and from the venue. The pick-up and drop-off points will be communicated closer to the event date. Limited parking will also be available at the hotel parking lot.
VIII. Photography and Social Media:
Please be reminded that photographs and videos will be taken during the event for promotional purposes. We kindly request you to refrain from posting any photographs or videos on social media without prior consent.
IX. Safety and Well-being:
We want everyone to have a safe and enjoyable time at the party. The event will adhere to all necessary safety protocols and guidelines issued by health authorities. Vaccination or negative COVID-19 test results will be required for entry.
We hope that all employees can join us to celebrate and enjoy this festive occasion together. If you have any questions or require further information, please do not hesitate to contact the HR department. We look forward to seeing you at the holiday party!
Best regards,
[Your Name]
[Your Title/Department]